Click link to download the pdf brochure: Adaptive Sports USA 2020 Series of Sanctioned Events Brochure
What is Sanctioning?
Sanctioning is an agreement between a host organization and Adaptive Sports USA that represents a commitment to follow national and, when applicable, international rules and regulations for each of the individual sports being offered at a competition. It agrees to provide a safe environment for athletes and spectators while participating in a sport.
The official designation issued by Adaptive Sports USA approves the holding of a competitive multi-disability, multi and/or single sport event in the United States in one or more of the following sports: archery, athletics (track and field), powerlifting, shooting (air rifles/air pistols), swimming and / or table tennis.
Benefits of Adaptive Sports USA Sanctioning:
- Access to the Adaptive Sports USA network of professionals with expertise in adaptive sport and event management
- Access to SAMS (Sports Able Management Software) software application if needed to manage your event.
- Affordable Multi-Sport All in One Sanctioning Package
- Calendar and social media promotion
- Downloadable rulebooks
- Increased credibility
- Pass Through Grant Opportunities and Sponsorship, when available
- Records achieved recognized by Adaptive Sports USA (Level 3 events)
- Resolve disputes
- Safe and fair competition environment
The process of obtaining Adaptive Sports USA Sanctioning
You must be an Adaptive Sports USA Chapter Member to obtain Adaptive Sports USA sanctioning. This ensures you become a part of our ongoing network for communication and outreach and partner moving forward to increase opportunities for individuals with a disability.
As a benefit to our Adaptive Sports USA Chapter members the first sanctioned event will be free of charge. For Chapters holding more than one Sanctioned Event, the fee is $150.00 per event. Once you are officially an Adaptive Sports USA Chapter Member, you can proceed with getting your event sanctioned.
Before submitting a Sanctioning application please review the Sport Sanctioning Levels click here
Sanctioning applications should be submitted via the Adaptive Sports USA Sanctioning Application available here Sanctioning Application. Once sanctioning is approved, Adaptive Sports USA will provide a high-resolution logo to use on promotional materials and throughout social media. A report template will also be provided with sample demographic information to be collected to ensure all athletes become a part of our national network.
Please note: Adaptive Sports USA has a history in event management and a network of sport specific resources nationwide. At any point during the planning and implementation phase, please feel free to use Adaptive Sports USA as a resource around the procurement of officials, electronic timing, equipment, classifiers, insurance questions, etc.
Fees for Adaptive Sports USA Sanctioning
Become a member of Adaptive Sports USA. The Chapter Membership fee is $225 and is based on a calendar year (Jan-Dec). Insurance may be purchased at a competitive rate through Adaptive Sports USA’s master insurance policy. If you are not an Adaptive Sports USA Chapter, please download the Membership Application here: Adaptive Sports USA Membership Application and email the completed application to firstname.lastname@example.org If you have any membership questions, please contact the Adaptive Sports USA Office Manager at email@example.com.
Adaptive Sports USA Chapter Membership includes one sanctioned event free of charge. For more than one sanctioned event per year, a fee of $150.00 will apply for each event. In addition, a late fee of $50.00 applies for applications received outside of 30 days prior to the start date of the event.
Liability Insurance is required for all Sanctioned Events. If you secure your insurance outside of the Adaptive Sports USA Insurance Program, please send a copy of your Certificate of Insurance (COI) to firstname.lastname@example.org. If you do not have insurance and would like to apply for Special Event Insurance through Philadelphia Insurance you can apply HERE
Timeline for Adaptive Sports USA Sanctioning
To be marketed with the Adaptive Sports USA nationwide series of regional and national sanctioned events/competitions, a complete sanctioning application must be submitted and approved by March 15th in the year of the competition.
All Sanctioning applications submitted online with less than 30 days prior to the start date of the event will be subject to a $50.00 late fee and event approval may not be guaranteed.
Pre-Sanctioned Event Requirements:
- Be a current Chapter member of Adaptive Sports USA (January – December annually)
- Submit event name, event dates, city, state, sports contested, event director email and phone, website and at what sanctioning level (track & field) to the Adaptive Sports USA National Office for an outreach flyer.
- Watch “A useful guide to understanding program and event development for athletes with a disability” video found online at Program and Event Development.
- Secure appropriate venues based on sport level and rulebook (per sport) and officials to host the event.
- Submit a complete Sanctioning application found online at Sanctioned Event Application
- Provide a copy of your Certificate of Insurance. If you participate in the Adaptive Sports USA Insurance Program, please request a Certificate of Insurance by completing the COI request form and submitting to email@example.com
- Communicate and market the level of sanctioning per sport or event to attract the caliber of athlete
- Prominently display the Adaptive Sports USA logo on marketing materials, registration, and event websites and through social media
Adaptive Sports USA Sanctioning General Liability Insurance Requirements:
If you participate in the Adaptive Sports USA Insurance Program, please request a Certificate of Insurance by completing the (COI) Request form here COI Request Form and email to firstname.lastname@example.org
If Adaptive Sports USA event insurance is not being used, email proof of insurance to the Adaptive Sports USA National Office at email@example.com listing Adaptive Sports USA as an “additional insured” within a minimum of 30 days prior to the start date of the event. This insurance must meet the minimum insurance requirements as noted below.
Minimum Liability Insurance Coverage Requirements:
Event Coverage Includes: Athletes, coaches, volunteers, spectators, event staff/management team
General Liability Insurance with the following limits:
$1,000,000 Each Occurrence
$5,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Personal and Advertising Injury Limit
$1,000,000 Damage to Premises Rented by Each Club
$1,000,000 Partial Legal Liability
$1,000,000 per Occurrence, 2,000,000 Aggregate Limit – Sexual Abuse and Molestation
For questions or additional information on insurance requirements, please contact firstname.lastname@example.org or 720-412-7979.
Post-Sanctioned Event Requirements:
- Within 24 hours of the completion of the event:
- Post event results to the event/chapter website. Results should include the following fields in a comma-delimited format: First Name, Last Name, Sport, Event, Class, Age Division, Gender and Result
- Submit complete results, using the templates provided once approved, with the following form online Event Results Submission Form
- During competition or within one week of the completion of the event, submit a minimum of 5 high quality jpg photos and 1 testimonial using the submit results form above to highlight your event through social media
- Within one week from the completion date of the event:
- Upload a report with demographic information using the template provided once approved through the submit results form above (First Name, Last Name, Address, City, State, Zip Email, Gender, DOB, Athlete or Coach) of all registered athletes
- Mail completed record forms postmarked within one week from the completion date of the event, if applicable, to the following individual:
Pam Chiavaroli 7207 Cheshire Ct. Hudson, FL 34667 email@example.com
Record forms can be found at http://atfusa.org/FORMS/FORMS.htm
Results need to be submitted in a timely manner for records and qualifying standards to be validated for the athletes.
Correspondence should go to the Adaptive Sports Sanctioned Event Representative:
Paul Johnson firstname.lastname@example.org or 817-602-0243
National Records for Juniors and Adults
All Adaptive Sports USA Level 3 Athletics (T&F) Sanctioned Events are eligible to set/break records.
It is important and up to the Event Director to make sure that each sport sanctioned through Adaptive Sports USA is marketed to the athletes as to what level each sport has been sanctioned at. This will allow the athlete to plan accordingly.
Event directors should refer to the rulebook for each sport for specific rules regarding records for that sport.
Event Director should print youth and adult record forms for Track and Field are online a Record Forms to provide to the officials the day of the event. Record forms must be filled out correctly and in its entirety (including official signatures) for the record to legally count.
Event Director please mail original record forms to Pam Chiavaroli postmarked within one week of the completion date of the event.
Records will be listed on the Adaptive Sports USA or ATFUSA.org websites and updated by the end of each year.
Junior Records for T&F can be broken/set at Adaptive Sports USA Level Three Sanctioned Events or Junior Nationals. All other sport records can only be set at Junior Nationals.
Junior Records are divided by age divisions (U11, U 14, U 16, U 18, U20, U23). Age is determined by the age of the athlete on 12/31.
Adult Records can only be broken/set at Adaptive Sports USA Level Three Sanctioned Events or Nationals
Adult age divisions are determined per sport i.e.: Track & Field
Adults = age 14 and older
M35 = Masters ages 35 to under age 50
M50 = Masters ages 50 to under 60
M60 = Masters ages 60 and over